ARTICLE I: Name and Purpose
Section 1: Name
The name of this organization shall be Florida Crime and Intelligence Analyst Association, Inc. (FCIAA), hereafter referred to as the Association. The Association was chartered as a 501 (c)(6) non-profit organization in the State of Florida on July 25, 2001 and obtained the 501(c)(3) exempt non-profit status in the said state on July 31, 2002 .
Section 2: Purpose
"The mission the Florida Crime and Intelligence Analyst Association, Inc. (FCIAA) is to promote the exchange of information and ideas, to promote the highest level of ethics and professionalism, and to enhance the effectiveness and efficiency of crime and intelligence analysts in the state of Florida."
ARTICLE II: Membership Status, Eligibility, Dues & Rights
Section 1: Membership Status
Membership status in the Association shall be defined as follows:
A - Analyst Member:
Shall be defined as an individual currently employed by any government or non- government entity that is within or has jurisdiction in the state of Florida . The individual’s primary job responsibility must involve analyzing crime or intelligence information. Yearly membership to FCIAA can also include a yearly membership to the International Association of Crime Analysts (IACA) based on the Board of Directors discretion.
B - Corporate Member: (does not include IACA Membership)
Shall be defined as a corporation, business, or vendor who (a) services government or non-government entities that employ crime and/or intelligence analysts OR (b) produces manufactures or sells a product or products customarily used by crime and/or intelligence analysts. Corporate members shall have the same privileges as an Analyst member EXCEPT: (a) Corporate members cannot hold office, and (b) Corporate members cannot participate in meetings during the exchange of confidential intelligence information. The corporation, business, or vendor need not have an individual employed in an analytical capacity to be eligible for membership in the Association. Each corporation, business, or vendor shall appoint one employee as the corporate member representative. Each corporate member shall have one vote, regardless of the size of the corporation, business, or vendor. Each corporate member may acquire one quarterly training seat, regardless or the size of the corporation, business, or vendor. Corporate members will receive a discount on a vendor booth at the FCIAA annual training conference as a benefit of membership. Discounts are to be established on an annual basis by the executive board.
C - Associate Member: (does not include IACA Membership)
Shall be defined as any person not eligible as an analyst member, but qualifies by other demonstrated professional affiliations such as a student, educator, sworn or retired analyst. Associate members shall have the same privileges as an Analyst member EXCEPT: (a) Associate members cannot hold office, and (b) Associate members cannot vote in elections. Associate members are further defined as follows:
1. Student: any individual currently enrolled in a college, university, or other post- secondary institution and who has a demonstrated interest in the crime and/or intelligence analysis profession(s). The student applicant must provide proof of interest to the Vice President of Membership. This proof shall include, but is not limited to: transcripts, related publications authored by the student and/or proof of relevant internship(s).
2. Educator: an individual who is either a current or former educator in a college, university or other post-secondary institution or has published articles, journals, books relative to the profession; and/or has a demonstrated interest in the crime and/or intelligence analysis profession(s). Documentation must be provided.
3. Retired Law Enforcement Analyst: an individual who was a member of a crime or intelligence analyst association prior to retirement. Documentation of former employment or prior association membership may be required as proof by the VP of Membership.
D - Life Member: Consultant
The original "Founding Members" shall be awarded life membership. A life member
shall have the same privileges as an Analyst member EXCEPT:(a)Life Members cannot hold office, and (b) Life Members cannot vote in elections, and (c) Life Membership is awarded, therefore no membership fee or dues are required. The Board of Directors at their discretion may award life membership to a past board member who held a minimum of two terms and demonstrated superior performance to enhance the Association.
Section 2: Membership Eligibility
In addition to the above requirements, all memberships in the Association are effective upon the timely payment of dues (if applicable). Active members are defined as those members who have paid member dues in full as outlined in Article II, Section 4 of the by-laws. Membership shall begin at such time as the Vice President of Membership has processed membership dues and has notified the applicant that they are an active member. Membership will extend for a period of (1) year from the date of notification. Membership renewal for the coming year shall be processed prior to the termination of the previous year(s) membership period. Any active member who has not paid their dues within (30) days of their membership expiration date shall be suspended from all membership rights. Any members whose account has been expired for one (1) year will be removed from the database. The FCIAA board, at their discretion, may revoke any membership status at any time by a simple majority vote including Life Member. This can be due to a criminal offense or act of moral turpitude; or any verifiable incident, issue or action that undermines or is a detriment to the association. Cases of reinstatement may be considered on an individual basis.
Section 3: Application Requirements
Application for membership may be submitted electronically using the prescribed online application provided for that purpose on the FCIAA website. New members shall submit dues within 30 days upon receipt of invoice. Applications which have not been processed within (60) days from the date of application shall be destroyed. Applications will be reviewed and approved by the Vice President of Membership; any application subject to denial must be submitted for review by majority vote of the Board of Directors. The Board of Directors reserves the right to: (a) request verification of membership eligibility, (b) change membership level based on additional information, and/or (c) reject the membership application in its entirety.
Section 4: Fees & Dues
Membership dues shall be set by the Board of Directors. The current membership dues schedule is as follows: Analyst Members: $40/year, which may include a yearly membership to the International Association of Crime Analysts (IACA); Associate Members: $25/year; Corporate Members: $150/year; Life Member: Awarded - fee is not applicable (See Article II, Section 1 for the benefits / rights related to each status.)
ARTICLE III: Officers
Section 1: Eligibility
Any Analyst-level member in good standing is eligible to serve as an officer on the Board of Directors after 18 months of membership. The analyst must be active in analytical related activities that promote the profession. Associate, Lifetime and Corporate members are not eligible to serve on the Board of Directors.
Section 2: Composition
The officers of the FCIAA Board of Directors shall consist of President, Vice President of Membership, Vice President of Training, Secretary and Treasurer. Appointed positions (non board positions): Webmaster
Section 3: Elections and Appointments
The following officers shall be elected by a simple majority vote of the general membership: President, Vice President of Training, Vice President of Membership, Secretary, and Treasurer. The Webmaster and Conference Planning Chair shall be appointed positions by simple majority vote of the Board of Directors. No member may hold more than one office at a time, except in cases where the Board of Directors votes by simple majority to waive this condition. Elections shall be held using the prescribed voting method as determined by and made available by the FCIAA Board which may be via the website, by email or by mail. Members shall be notified of an upcoming election at least (30) days prior to the first day of voting. Such notification shall be made available via the website, by email or by mail, at the discretion of the FCIAA Secretary. Active members eligible to vote in FCIAA elections shall be provided at least (14) days in which to cast their vote.
Section 4:Terms and Limits
Each elected officer shall serve a two-year term beginning January 1 and concluding December 31. Elected officer can serve up to (2) terms not to exceed four consecutive years. In the event of an unfilled position, the board can appoint any active member to fill the vacant position until the next election. The Webmaster(s) appointment shall not have a specific term limit. All changes to the Webmaster(s) appointment shall be made by a simple majority vote by the Board of Directors, at any time such change is required.
All elected officers of the Association, as defined in Article III Section 2, are entitled to the following compensation: - Annual conference lodging and registration fees waived during their term(s) of office. Compensation for all officers is subject to the availability of adequate funding. Under no circumstances will the association go into debt to compensate its officers.
Section 6:Duties and Responsibilities
A - Board of Directors, the Board of Directors shall have the authority to conduct the following business by simple majority vote of the Board:
1. Appoint members to special committees and appoint committee chairs as needed.
2. Appoint members to temporarily fill vacant offices until the next general election.
The Board of Directors consists of the following elected positions: President, Vice- President of Membership, Vice-President of Training, Secretary and Treasurer
B - President, the President is an elected officer of the board of directors and shall preside at all meetings. The President must present an annual report of activities of the FCIAA at each annual board meeting. The President is ultimately responsible for approving the prepared agenda for each annual board meeting and/or executive meeting. The President is responsible for managing the goals, projects and priorities of the association. The President, in conjunction with the board of directors, is responsible for nominating chairs and approving members of all committees, temporary and permanent, under the rules established by the association. The President must approve in conjunction with the Treasurer all expenditures of the organization, consistent with the rules established by the association. The President shall perform other duties indigent or pertaining to such a position.
C - Vice President of Membership, the Vice President of Membership is an elected officer of the board of directors and shall preside at all meetings in the absence of the President and shall serve as the President(s) designee when required. Upon submission of application of membership and receipt of payment, membership will be activated, and a membership packet will be sent to the new member. The Vice President of Membership shall be in charge of all membership-related matters. This
shall include keeping an accurate account of all members, and other duties pertaining to the membership. The Vice President of Membership is responsible for receiving, and processing all new applications for membership. The process shall be as follows: New Member Applications: - Respond by email (mail if applicable) to all new membership applicants within 15 days after payment had been posted. This response should include but may not be limited to: submitting the invoice and terms for payment. Memberships are good for one year from the date of activation. Membership Renewals: - A reminder notice shall be sent to members at least 60 days prior to their membership expiration date. If payment is not received, the membership will be terminated at the end of such term. In the absence of the President due to vacancy in office, the Vice President of Membership assumes all Presidential responsibilities until the position is filled.
D - Vice President of Training, the Vice President of Training is an elected officer of the board of directors whose primary responsibility is to coordinate the planning of any FCIAA sponsored training. These duties include, but are not limited to: Chair of the Conference Committee, identifying suitable conference and training locations; negotiating rates for services, lodging and accommodations; determining total cost of training; setting adequate registration fees; arranging speakers and presenters; arranging vendors for the conference; maintaining a list of attendees; collecting fees; compiling a conference & training handbooks and providing materials to promote and advertise the training. The Vice President of Training may appoint a Conference Committee to assist in accomplishing all of the necessary tasks required to put on a successful training conference. The committee may consist of members who are local to the area in which the conference is held, but may also include other members and board members if necessary.
E - Secretary, the Secretary is an elected officer of the Board of Directors and shall keep an accurate record of FCIAA proceedings. The Secretary must issue meeting notices at least ten days prior, agendas 24 hours prior and minutes within five business days after any board meeting. The Secretary is responsible for compiling the necessary correspondence for meetings to the Board of Directors. After approval of the Board of Directors, the Secretary will post all minutes to the website within five business days. The Secretary shall work closely with the Vice President of Membership for the purpose of communicating information to or providing correspondence to the general membership. The Secretary shall maintain the FCIAA Official Records book. The Secretary shall work with the Treasurer to ensure the annual Articles of Incorporation are filed and payment is made to the State of Florida. The Secretary reports directly to the President and shall perform other duties as assigned by the President.
F - Treasurer, the Treasurer is an elected officer of the Board of Directors and shall obtain and maintain custody of all FCIAA financial records, receive all financial statements due the FCIAA, and deposit FCIAA funds in such bank(s) as directed by the President. Treasurer shall be responsible for depositing all membership dues within 20 days of receipt. The Treasurer shall notify the Vice President of Membership of all membership fees received within five days of receipt. All books, records, and accounts shall be maintained and made available for inspection by the FCIAA Board of Directors and members at all times. An annual report listing the financial status of the FCIAA shall be posted on the FCIAA website no later than February 1st, for the previous year(s) information. At which time a hard copy should be provided to the Secretary for the FCIAA Official Records file. The annual report should contain at a minimum:
1. Total income by category (member dues, conference fees, training class fees, etc). Each category should be further subdivided and itemized as necessary to provide a clear and concise accounting of all FCIAA monies.
2. Total expenditures by category (conference expenditures, postage, meeting expenses, etc). Each category should be further subdivided and itemized as necessary to provide a clear and concise accounting of all FCIAA monies.
3. Projected budget for the next year All supporting documentation, receipts, ledgers, account statements, invoices, etc. (copies or originals) should be maintained and filed accordingly and available should an audit or review occur.
The Treasurer shall sign all checks, notes, orders, payments, and drafts accompanied by signed receipts and approved by the President. The Treasurer shall keep a true and accurate account of all monies received and disbursed and a full report of the financial conditions of the FCIAA. The Treasurer shall be present at each scheduled meeting and at the annual board meeting. The Treasurer shall make available a monthly financial report on the FCIAA website within 30 days after the quarter. The treasurer shall prepare a final budget packet to be presented to the Board of Directors and FCIAA members during the annual board meeting.
G - Section 7:Other Duties
In addition to the duties and responsibilities described above, all officers shall carry out those duties customarily accorded under parliamentary authority. Each officer and committee chair shall at the termination of office, deliver to the successor all books, records, and documents pertaining to that office immediately after or no more than 30 days after leaving the appointed position. Should a member of the Board of Directors resign for any reason, the remaining members of the Board of Directors must be notified in writing followed by notification of the membership. These notifications must include an effective date of resignation. If the board member has not notified the membership of their resignation within 15 days, the board will assume that responsibility.
ARTICLE IV: Meetings
Section 1: Monthly Meetings
Monthly meetings shall be conducted, unless otherwise directed by the President. The Secretary shall notify all members of said meeting at least (10) days prior to the scheduled meeting date. The Secretary shall make this notification via the FCIAA website and may, at their discretion, send email correspondence to all Analyst members. If there are no agenda items necessitating the attendance of non-board members, meetings may be held via telephone/video conference call. All agenda items will be pre-approved by the President or designee, prior to meeting notification sent by the Secretary. All invitations to any speaker or vendor must be pre-approved by the President or designee.
Section 2: Annual Meetings
There shall be an annual meeting to be held and open to all membership during the annual conference at the conference site.
Section 3: Special Meetings
Special meetings may be called at any time hereinafter as provided:
A. By resolution initiative of the general membership.
B. In cases deemed urgent by any member of the Board of Directors
C. In preparation for the annual training conference.
Notification: All members in good standing shall be notified of the results by the next general meeting, of the date, time, place, and purpose of the special meeting held. Business Transacted: Business discussed at the special meetings shall be limited to the purpose for which the meeting was called.
Section 4: Order of Business
The order of business at all quarterly, annual and special meetings shall be as set forth in the current edition of Roberts Rules of Order. The presiding officer may, however, in the discretion and with the consent of a majority of the regular members present, depart from the regular business or dispense with any item therein of the occasion may require.
Section 5: Quorum
Four (4) officers are required to constitute a quorum for the Board of Directors. Except
as otherwise specified, motions and actions shall become effective upon simple majority vote of the regular members.
ARTICLE V: Committees
Section 1: Establishment, Appointment, Composition and Administration of
Committees may be established through any of the following means: As provided in these bylaws;
• By a majority vote of the voting members;
• By a 3/5 vote of the Board of Directors.
A. The Board of Directors shall appoint all committee members. Except where otherwise provided, the President will nominate all committee chairmen, subject to the 3/5 ratification of the Board of Directors. The President shall serve as an ex officio member of all committees, but shall not have voting authority except on committees on which he or she serves as the chairman, unless he or she is appointed to the committee through the ratification process outlined above.
B. Committees may consist of a single member, and in such case will be referred to as Appointed Positions.
C. Committees may establish sub-committees if necessary, in which case the chairman of the general committee will serve as an ex officio member of each sub-committee.
Section 2: Standing Committees and Appointed Positions
A. An Election Committee will be established during each election year, at least eight months prior to the Annual Meeting. The Election Committee shall run the election of Officers in a manner consistent with Article III Section 3. No member running for office shall serve on the Election Committee.
B. A Conference Committee will be established at least one year prior to each Annual Meeting of the FCIAA, to organize, plan, and execute the Annual Conference. The Vice President of Training will serve as the chairman.
C. A Communications Committee will be established by the Board of Directors to assist the Secretary in the performance of his or her duties and responsibilities. The Secretary will chair the Communications Committee. Each member will serve a two year commitment.
D. Webmaster, the Webmaster is an appointed non-board position and shall be responsible for developing and maintenance of the Association(s) internet website. The Webmaster shall coordinate with all other officers to implement changes and upgrades to the website. The Webmaster shall facilitate the collection and management of member data and provide a means by which the information can be collected and managed efficiently. The Webmaster shall provide a mechanism for disseminating all information related to the FCIAA. The website shall serve to encourage membership, service the needs of current members and provide information to prospective members. All information pertaining to the FCIAA shall be posted to the website in a timely manner. The Webmaster must maintain in confidence official business housed and managed on the FCIAA website. The Webmaster must maintain in confidence all domain name and host provider passwords, usernames and other items for accessibility. The Webmaster must return any software or other property of FCIAA immediately upon leaving the appointed position. The Webmaster must always receive the approval of the Board of Directors before making any major changes to the website. The Webmaster is responsible for ensuring the Board of Directors is aware of and familiar with any improvements or adjustments to the website.
Section 3: Special Committees
A. Special committees shall be established, by either a 3/5 vote of the Board of Directors or by a majority vote of the voting members, to oversee projects or to carry out resolutions made by the Board of Directors or the FCIAA members.
B. The President shall prepare, or shall designate another Officer to prepare, a Charter for each special committee. The Charter will specify the goals and functions of the committee, and will specify either a date or other criteria upon which the committee will be dissolved.
C. The committee chairman will provide monthly reports to the Board of Directors on the special committee’s progress.
D. The committee chairman, or his or her designated proxy, will submit a report on the committee’s activities and progress to the membership at the Annual Meeting.
E. Special committees shall be dissolved upon completion of their goals or upon reaching their dates of termination.
F. Special committees may be dissolved prior to the completion of their goals or their dates of termination by a 4/5 vote of the Board of Directors or by a 2/3 vote of the voting members.
ARTICLE VI: Website
Section 1: Purpose of Website
The Association shall maintain an internet website for the purpose of providing information to current and prospective members.
Bylaws approved 06/16/2016